chords & oil

Bylaws

  1. Name
    1. The name of the organization shall be Chords and Oil.
  2. Board of Directors
    1. The Board of Directors shall serve without pay and consist of 11 members.
    2. Board members must be nominated by their peers to be considered for a board position.
    3. Board members shall serve for at least one term (one year) and all positions will be open for nominations after one year. A board member can serve for as many terms as they are nominated and elected for within the organization.
    4. Vacancies shall be filled by the Board, with the recommendation of the President.
    5. Board members with four absences from scheduled board meetings shall go into review and potentially be dismissed from the Board.
  3. Officers
    1. The officers of the board shall consist of a President, Vice President, Finance Chair, and Board Communications Chair nominated by the Board.
    2. Elected officers will serve a term of one year.
    3. (a)The President shall preside at all Board meetings, appoint committee members, and perform other duties as associated with the office. (b)The Vice- President shall assume the duties of the President in case of the President’s absence. (c)The Board Communications Chair shall be responsible for the minutes of the Board, keep all approved minutes in a minute book, and send out copies of minutes to all. (d) The Finance Chair shall keep record of the organization’s budget and prepare financial reports as needed.
  4. Committees
    1. The Board may appoint standing and ad hoc committees as needed.
    2. Committee chairs shall include Promotions/Communications Chair, Program Planning Chair, Event Logistics Co-Chair, Arts Co-Chair, Public Service Chair, Social Issues Co-Chair, Education Co-Chair, Advisory Board Coordinator.
  5. Meetings
    1. Regular meetings shall be held on the second Sunday of each month.
    2. Special meetings may be held at any time when called for by the President or a majority of Board members.
    3. Agendas shall be provided at least two hours in advance.
  6. Voting
    1. (a) A majority of board members constitutes a quorum. (b) In absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date.
    2. Passage of a motion requires a simple majority (ie, one more than half the members present).
  7. Conflict of Interest
    1. Any member of the board who has a financial, personal, or official interest in, or conflict (or appearance of a conflict) with any matter pending before the Board, of such nature that it prevents or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to voluntarily excuse him/ herself and will vacate his seat and refrain from discussion and voting on said item.
  8. Fiscal Policies
    1. The fiscal year of the board shall be April 1 to March 31.
  9. Amendments
    1. These by-laws may be amended by a two-third vote of Board members present at any meeting, provided a quorum is present and provide a copy of the proposed amendmend(s) are provided to each Board member at least one week prior to said meeting.